Administrative Assistant – Classical Music School

The Nelly Berman School of Music/NBSCMI in Haverford, PA is seeking a warm, organized, and dependable full-time Administrative Assistant to become an important member of our team.

This is much more than an office position. It is an opportunity to build a rewarding long-term career in arts administration while helping students and families become part of a vibrant musical community.

Founded in 1983, the Nelly Berman School of Music has been providing exceptional classical music education for more than 40 years. We proudly serve students of all ages, from 5 to 85, and welcome students of all levels—from beginners discovering music for the first time to highly accomplished young musicians pursuing advanced goals.

At Nelly Berman School of Music, we believe every student deserves outstanding instruction and the opportunity to develop their musical abilities. While some of our students go on to study music at colleges and conservatories, major or minor in music, or continue performing throughout their lives, our mission is to provide every student with strong musical skills, discipline, confidence, and a lifelong appreciation for music.

You will work closely with the School Director and our dedicated faculty in a lively, fast-paced environment, supporting talented students as they prepare for performances, competitions, recitals, and concerts, while helping ensure the smooth daily operation of the school.

Our affiliated nonprofit organization, the Nelly Berman School Classical Music Institute (NBSCMI), is a 501(c)(3) organization founded in 1994 to support gifted and hardworking students through a merit-based scholarship program, provide support for chamber groups and ensembles, and present high-level concerts, masterclasses, and educational programs for the greater Philadelphia community.

If you enjoy working with people, thrive in an organized environment, communicate well, and would like to contribute to an organization with a meaningful mission, we would love to hear from you.

Why Join Our Team?

Work in a beautiful classical music school on the Main Line.

Become part of a supportive, close-knit team.

Be part of a school community that inspires students of all ages to reach their musical potential.

Enjoy a varied position that combines administration, event planning, and creative projects.

Build a rewarding career in a respected school with a 40-year tradition of excellence.

Responsibilities:  

- Communicate with students, families, and faculty by phone, email, and in person regarding scheduling, registration, billing, and school events. 

- Coordinate lesson schedules and help resolve scheduling conflicts

- Handle student registration, invoicing, and scholarship administration

- Schedule lessons and maintain accurate student records using the school's scheduling software

- Assist in planning and coordinating concerts, recitals, and scholarship events.

- Create concert programs, flyers, and other promotional materials using Canva.

- Update and maintain the NBS website using WordPress.

- Collaborate with the Director on marketing materials and school communications.

Qualifications:

- Bachelor’s degree required

- At least two years of experience in an administrative, office, education, nonprofit, or customer service role. 

- Excellent organizational and time management skills with exceptional attention to detail.

- Strong written and verbal communication skills.

- Ability to manage multiple projects and priorities in a fast-paced environment.

- Strong problem-solving skills and the ability to work independently while collaborating as part of a team.

- Proficiency with Google Workspace (Gmail, Docs, Sheets, Forms), including working knowledge of Google Sheets (sorting, filtering, formulas, and organizing data).

- Professional, friendly, and customer-service-oriented demeanor when working with students, families, and faculty.

- Strong computer skills and the ability to learn new software applications quickly.

- Demonstrated ability to exercise sound judgment and handle sensitive situations with professionalism.

Preferred Qualifications

- Experience working in an educational, nonprofit, music, or arts organization.

- Experience with scheduling or student management software.

- Experience with Canva and/or basic graphic design.

- Experience updating websites using WordPress.

- Familiarity with social media platforms such as Instagram, Facebook, and YouTube.

- Interest in music, arts education, or the nonprofit sector.

Hours: Full-Time (11:00 AM – 7:00 PM, Monday through Friday; a few weekend hours during the year, as needed, for concerts and special events)  

Benefits: Performance-based bonus, medical insurance allowance, paid vacation, and paid holidays. 

Salary Range: $39,000 - $44,000, based on experience  

Website: To learn more about our music school and our programs, visit our website: nbsmusic.com

Education Level: Bachelor's Degree