Program Assistant

About the Role

The Weitzman is seeking a highly organized and detail-oriented PJFM Assistant to support Philadelphia Jewish Film and Media, a program of The Weitzman.

The primary focus of this role is Unapologetically Jewish, PJFM’s national social-first Jewish creator initiative. The PJFM Assistant will help coordinate the program from application launch through creator onboarding, content production, audience engagement, final event execution, reporting, and follow-up.

The role will also support PJFM’s broader film and media programming, including screenings, festivals, receptions, public programs, ticketing, audience check-in, data entry, and general administrative tasks.

This is a hands-on support role for someone who is organized, responsive, flexible, and comfortable working across digital media, Jewish cultural programming, live events, audience services, and administrative systems.

About Philadelphia Jewish Film and Media

Philadelphia Jewish Film and Media presents Jewish film, media, storytelling, and public programs that connect audiences to Jewish life, culture, identity, history, creativity, and contemporary conversation.

About Unapologetically Jewish

Unapologetically Jewish is a national social media and creator-based initiative that invites Jewish creators to share original digital content reflecting Jewish identity, pride, culture, creativity, humor, memory, ritual, and lived experience.

Key Responsibilities

Unapologetically Jewish Support

• Assist with the day-to-day administration of Unapologetically Jewish, including applications, creator communications, timelines, forms, internal tracking, event preparation, and reporting.
• Serve as an administrative contact for applicants, selected creators, semifinalists, finalists, alumni, mentors, committee members, and program partners as assigned.
• Support creator onboarding by distributing schedules, posting guidelines, deadlines, forms, program expectations, and key contact information.
• Track creator deliverables, including required posts, collaborated posts, bios, headshots, social handles, signed forms, payment paperwork, travel information, and other required materials.
• Collect and organize social media metrics related to creator content, PJFM posts, audience engagement, voting, and campaign performance.
• Assist with Unapologetically Jewish events, including launch activities, creator gatherings, public programs, audience voting initiatives, and the final event.
• Support committee, mentor, alumni, and partner communication, including scheduling, material distribution, reminders, and follow-up.

PJFM Film and Media Program Support

• Assist with PJFM screenings, festivals, receptions, panel discussions, community programs, and special events.
• Support event logistics, including guest lists, registration, check-in, signage, run-of-show materials, hospitality, supplies, seating, accessibility needs, and post-event wrap-up.
• Assist with speaker, filmmaker, guest, partner, volunteer, and vendor communication as assigned.
• Provide on-site event support, including audience check-in, ticket scanning, box office assistance, wayfinding, troubleshooting, and guest support.
• Learn and assist with PJFM ticketing systems, box office procedures, event registration platforms, and audience check-in processes.
• Enter and update event information, ticketing data, registration lists, attendee records, discount codes, guest lists, and related program details.
• Assist with RSVP tracking, attendance counts, ticketing reports, registration reconciliation, and post-event audience data.
• Support general administrative tasks, including calendar updates, file organization, document preparation, spreadsheets, mailings, supply tracking, invoice support, and program recordkeeping.
• Help maintain accurate information across internal documents, public-facing event listings, ticketing links, program materials, and shared calendars.

Marketing and Communications Support

• Assist with program outreach, applicant recruitment, creator announcements, event promotion, screening reminders, audience voting reminders, and post-program recaps.
• Support the preparation and distribution of marketing materials, partner toolkits, email copy, social media content, creator spotlights, and program descriptions.
• Coordinate with marketing and communications staff to ensure accurate use of names, dates, links, logos, venue information, film titles, social handles, and program language.

Qualifications

The ideal candidate will have one to three years of relevant experience in administrative support, program coordination, event support, ticketing, customer service, communications, social media, nonprofit work, arts and culture, Jewish communal work, or a related field.

Successful candidates should have strong organizational skills, excellent written and verbal communication, sound judgment, discretion, and careful attention to detail. This role requires someone who can manage multiple deadlines, track information accurately, follow up consistently, and communicate professionally with creators, applicants, staff, volunteers, partners, vendors, filmmakers, guests, and public audiences.

Proficiency with Microsoft Office is preferred, especially Word, Excel, Outlook, and Teams. Candidates should be comfortable working with spreadsheets, shared calendars, forms, internal documents, and basic data-entry systems. Willingness to learn ticketing systems, audience registration platforms, box office procedures, and internal database or CRM tools is required.

Because Unapologetically Jewish is a social-first creator initiative, candidates should have working familiarity with Instagram and basic social media language, including posts, Reels, Stories, handles, engagement, shares, saves, comments, and reach. Advanced social media strategy experience is not required, but comfort with social media tracking and digital content coordination is strongly preferred.

Evening and weekend availability is required for Unapologetically Jewish activities, PJFM screenings, festivals, and special events.

Preferred qualifications include experience supporting film screenings, festivals, public programs