Events Coordinator

The Events Coordinator is an experienced, creative, and collaborative professional who supports all functions of Museum-wide events and cultural celebrations. Reporting to the Senior Manager, Museum Events, this position assists with the planning, coordination, and execution of public programming while providing vital on-site event support. Key responsibilities include assisting with outside performer contracts, serving as an internal liaison for event communications, managing inventory and supplies, and delivering excellent hospitality to ensure positive visitor experiences.

Responsibilities Include:

• Coordinate logistics for Museum events, cultural celebrations, community programs, and special experiences that support learning through play for young children and their families, as well as specialized 21+ evening events.
• Assist with researching performers, artists, vendors, and community partners aligned with event goals.
• Coordinate schedules, arrival details, equipment, hospitality, and event-day needs with partners and vendors.
• Prepare performer and vendor contracts, invoices, payments, and required documentation in partnership with the Senior Manager and appropriate Museum departments.
• Maintain event timelines, schedules, checklists, staffing plans, and project documentation.
• Coordinate event needs, including spaces, A/V, rentals, décor, signage, supplies, and equipment.

Qualifications Include:

• Associate degree in event management, hospitality, museum studies, communications, nonprofit management, or a related field or an equivalent combination of education and relevant professional experience.
• 2+ years of experience in event coordination, event production, hospitality, community programming, nonprofit programming, or related environment.
• Experience coordinating event logistics, schedules, vendors, performers, programs, or projects.
• Availability to work a flexible schedule, including evenings, weekends, and select holidays based on the Museum’s event calendar.
• Proven ability to manage complex, overlapping timelines, ensuring all deadlines and schedules are met without disruption.