Administrative Coordinator

SAADA is seeking a part-time Administrative Coordinator to support our organization's continued success as a national leader in community storytelling. This is an in-office position, working Monday-Thursday from 12-5pm at SAADA's office, located in Center City.

About the Role

Through your strong administrative and organizational skills, you will support SAADA’s Deputy Director in day-to-day administrative operations, and make a meaningful difference in our ability to preserve, care for, and share South Asian American history. This is a position that requires strong attention to detail, critical thinking skills, and adeptness with data and spreadsheets.

Who We Are

SAADA is the leading source for South Asian American history—a history spanning more than 250 years. Through our archive, storytelling projects, exhibits, artistic partnerships, walking tours, lesson plans, and books, SAADA demonstrates how South Asian Americans have helped shape our nation. Learn more on our website at saada.org.

Role & Responsibilities

The Administrative Coordinator works across organizational functions under the supervision and mentorship of SAADA's Deputy Director.

Responsibilities include:

• Processing invoices, reimbursements, and vendor payments.
• Tracking expenses tied to grant-funded projects and maintaining organized documentation, including proof of payment and reporting deadlines, to support grant compliance and reporting.
• Coordinating the execution of agreements with contractors, advisors, and vendors, ensuring compliance with organizational policies and procedures.
• Maintaining accurate donor records, processing donations, sending donor acknowledgments, and assisting with the membership renewal cycle.
• Entering and importing new data into our CRM and conducting routine audits to update contact details, merge duplicates, and keep records accurate and consistent.
• Scheduling meetings, coordinating calendars, and arranging logistics.
• Facilitating travel arrangements for staff and guests, including booking accommodations and transportation.
• Maintaining system folders and electronic files, ensuring documents are organized and accessible.
• Supporting SAADA programs and events, and handling other responsibilities, as assigned.

Your Background & Skill Set

• 3+ years of post-college graduation part- or full-time administrative support experience in an office setting. Those with 1–2 years of post-graduation experience may be considered for an assistant-level role.
• Bachelor’s degree from an accredited college or university.
• Comfort and a high level of accuracy when working with data and spreadsheets.
• Past experience with CRM or database systems (such as Salesforce) is a plus.
• Commitment to confidentiality, an ability to exercise discretion, and a high level of professionalism.
• Top-notch organizational skills; if your books are in alphabetical order, your notes are color-coded, and you find to-do lists energizing, we want to talk to you! There's much to keep track of in this role, and nothing can fall through the cracks.
• Strong communication skills, both written and verbal.
• Attention to detail and accuracy in all work tasks.
• Ability to receive and implement constructive feedback.
• Proficiency with Google Workspace (Google Sheets, Google Docs) and Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work as part of a team and independently.
• Flexibility and adaptability to changing priorities and deadlines.

Pay

The pay range is $27–$31 / hour for the coordinator-level position and $22–$24 / hour for the assistant-level position.

SAADA is an equal opportunity employer.