Administrative Coordinator - Nelly Berman School of Music / NBS Classical Music Institute (NBSCMI)

Administrative Coordinator – Classical Music School

Nelly Berman School of Music / NBS Classical Music Institute (NBSCMI)
Haverford, Pennsylvania

Full-Time | Monday–Friday, 11:00 AM–7:00 PM
Salary: 39,000–45,000 annually, commensurate with experience and qualifications

About Us

Founded in 1983, the Nelly Berman School of Music has provided exceptional classical music education to the greater Philadelphia community for more than 40 years. Our school welcomes students of all ages and levels, from beginners to highly accomplished young musicians.

Our affiliated nonprofit organization, the Nelly Berman School Classical Music Institute (NBSCMI), is a 501(c)(3) organization founded in 1994. Through merit- and need-based scholarships, NBSCMI provides exceptional musical training and opportunities for gifted, hardworking students at the Nelly Berman School of Music who might otherwise be unable to afford them. The Institute also supports chamber music, concerts, masterclasses, and educational programs.

About the Position

We are seeking an experienced, exceptionally organized, detail-oriented, and proactive Administrative Coordinator to become an important member of our team.

This position is ideal for someone who genuinely enjoys administrative work, takes pride in accuracy and efficiency, anticipates problems, and demonstrates strong problem-solving abilities, initiative, and sound judgment while working collaboratively with the School Director.

Complex scheduling is the backbone of this position. The Administrative Coordinator works closely with the School Director, professional faculty, students, and families to ensure the smooth daily operation of our busy music school.

An appreciation for classical music is important, but musical training or an artistic background is not required.

Responsibilities

Manage complex student and faculty scheduling, including lesson arrangements, room assignments, cancellations, and scheduling conflicts.

Handle student registration, invoicing, tuition records, and scholarship administration using the school's management software.

Communicate professionally with students, parents, and faculty by phone, email, and in person.

Maintain accurate administrative and financial records, identify discrepancies, and ensure timely follow-up on unresolved matters.

Assist with organizing concerts, competitions, recitals, and other school events.

Update the school's WordPress website and create concert programs, flyers, and promotional materials using Canva and ChatGPT.

Proactively identify administrative issues, research possible solutions, and consult with the School Director before implementing changes.

Required Qualifications

At least two years of relevant administrative or office experience.

Exceptional attention to detail, organizational skills, and the ability to manage complicated schedules.

Strong computer proficiency, including experience with WordPress, Canva, scheduling and invoicing software, Google Workspace (Gmail, Docs, Sheets, Forms), and spreadsheets.

Ability to work confidently with spreadsheet formulas, use computer applications efficiently, and learn new technology quickly.

Excellent written and verbal communication skills.

Strong problem-solving abilities, initiative, sound judgment, and the ability to work collaboratively with the School Director.

A dependable, conscientious, and professional approach to administrative responsibilities.

Preferred Qualifications

Ability to troubleshoot routine computer, printer, and software problems.

Bachelor's degree; equivalent professional administrative experience will also be considered.

Why Join Our Team?

Work in a beautiful, established classical music school on Philadelphia's Main Line.

Become part of a friendly, dedicated, and supportive educational community.

Enjoy a stable, meaningful position with opportunities for long-term professional growth.

Contribute to a school that has inspired generations of musicians for more than 40 years.

Compensation and Benefits

Salary: 39,000–45,000 annually, commensurate with experience and qualifications.

Hours: Monday–Friday, 11:00 AM–7:00 PM, with occasional weekend hours for special events.

Employment and Benefits: Full-time W-2 employee position, paid vacation and holidays, $100 monthly medical allowance, and performance-based bonus.