Department of Performing Arts Administrative Coordinator

Job Summary

Provide administrative, clerical, and secretarial support to the Department of Performing Arts. The Administrative Assistant is the first contact for the full-time and part-time faculty of the department and the students enrolled in performing arts classes every term. The position requires an engaging, detail-oriented individual who can stay poised in a busy office. The ideal candidate will also have secondary skills in social media marketing, copy review, visual storytelling, database management, communications, event planning, website maintenance, or some other area applicable to the mission of the department.

Some weekend hours availability it preferred for this job. This position is 100% in-person.

Essential Functions

• Manage student scholarship auditions, scholarship communications, alumni information and associated databases
• Hire and supervise department student employees
• Meet and greet students, faculty, and visitors, answer telephones and provide department information or forward to the appropriate faculty member
• Work with Program Directors to create the season brochure 
• Schedule the distribution of course evaluations, and sort/export the results to be accessed by Program Directors
• Coordinate maintenance of department facilities
• Set up and coordinate meetings, room scheduling and practice room electronic access, conferences, and employment search committee scheduling and private lesson teachers 
• Work with Enrollment Management and Financial Aid to coordinate Performing Arts Scholarship communications 
• Update the Department's marketing, social media, website and event listings as needed 
• Work with faculty to complete new curriculum and course forms for approval
• Work closely with the Department Administrator to meet various deadlines each term for exam scheduling, section balancing, course changes, course additions 
• Other duties as assigned

Required Qualifications

• Minimum of a Bachelor's Degree or the equivalent combination of education and work experience. (Please review the Equivalency Chart for additional information.)
• Minimum of 3 years of work experience
• Strong interpersonal, communication, and organizational skills
• Experience with Microsoft Office (MS Word, Excel, and Outlook) and web-based systems
• Effective problem solving and decision-making skills
• Ability to follow through on tasks and projects with self-direction
• Capacity to multi-task at all times

Preferred Qualifications

• Ability to work some weekends
• Experience with social media marketing and web-management systems.
• Strong interest and/or experience in any area of Performing Arts

Location - University City - Philadelphia, PA