Program Manager

The Program Manager is responsible for planning and implementation of programming focused on children and youth. The program manager is an energetic leader who embraces diversity and believes in learning through the arts. West Park Cultural Center uses arts and culture as a central tool in programs that help children and youth tap into their creative and academic potential. To be successful in this role, the right candidate must be a highly organized self-starter who is comfortable working independently, as well as a clear and consistent communicator. The right candidate must care deeply about providing youth with access to ways of self-expression and must be committed to centering the experiences of the youth in WPCC programs.

The Program Manager’s core responsibilities include:

• Mission-driven program planning and operations support
• Administrative duties (student data management, attendance tracking, and support grant writing
• Acting as Camp Manager for WPCC’s 4-week summer camp program (Camp Ginkgo)

Other responsibilities include:

• Participant recruitment
• Consistent and proactive communication with teaching artists, parents, and community partners
• Providing creative and innovative ideas to enhance and expand programming
• Participating in WPCC’s Annual Arts Fest planning and operation in June
• Seeking out professional development opportunities for teaching artists

Program Planning and Operations Support

• On-site in-classroom support for WPCC’s afterschool and Saturday morning programs (5 days a week, October to May)
• Build and maintain supportive relationships with teaching artists
• Coordinate programs and maintain prompt communication with program staff, parents, community partners and program sites 
• Evaluate and assess programs alignment with organizational goals
• Provide feedback and guidance to Teaching Artists 
• Maintain registration system and program data
• Convey program timelines and needs to Executive Director
• Manage class attendance and material distribution
• Monitor and respond to general inquiries and program-related parent questions 
• Attend events for student and teaching artist recruitment 

Administrative Duties

• Collaborate with the Communications Manager and Social Media Manager to expand awareness of programs and accomplishments
• Support the development staff by providing data and materials useful in securing donations and grants 
• Set up and attend tabling events promoting WPCC programs
• Catalog data and material for grants, work with the Executive Director to contribute to grant applications, and assist in writing grant funder reports
• Support the development program communications content, materials and newsletters on Constant Contact with the Social Media Manager by providing graphic and written content

Camp Manager

• Monday-Friday onsite commitment from 7:15am-3:45pm for the month of July, as well as load-in and load-out at the beginning and end of camp
• Hold responsibility for the safety of 30 campers aged 5-12 in your care
• Manage and support 3 Artist-Counselors to create daily arts programming for campers from 9-12pm, towards the development of a final showcase at the end of camp
• Create recreational programming for campers from 1-3pm
• Serve 2 meals per day through a free summer meal program (training provided)
• Mentor 2 young adult interns, as well as 2-4 volunteer youth workers
• Manage supplies and communicate with the Executive Director about purchasing needs

Compensation

• This is an independent contractor position paid biweekly at the rate of $20 per hour (Exception: in July, pay is weekly at the flat rate of $900 per week).
• The estimated hourly commitment per week from October to May is 15-20 hours, averaged over the program year (some weeks will require more or less hours, so some flexibility is preferred).
• In June and August, the hourly commitment per week is 5 hours.
• In July, during Camp Ginkgo, the commitment is Monday through Friday, 7:15am – 3:45pm.