Special Collections Associate

The Franklin Institute (TFI), the most visited museum in the Commonwealth of Pennsylvania, strives to be the world leader in promoting science and technology education and literacy through inspiring and engaging experiences that cultivate curiosity, critical thinking, and an understanding of the crucial role science plays in our lives.

At TFI, we provide an environment that is as nurturing as it is dynamic. Our team-oriented approach allows for ample learning and career growth opportunities. We think you will find TFI offers the ideal atmosphere in which to best use your skills and talents. We are eager for your input, ideas, and inspiration.

Position Description:

This Special Collections Associate supports the work of the Museum’s Collections Department by providing access to the cultural resources and publications of The Franklin Institute. The Special Collections Associate is responsible for the day-to-day processing, organization, and description of library and archival materials, as well as supporting access to collections and publications. The Special Collections Associate reports to the Director of Collections and is a part-time position effectively operating the Institute’s Library and Archives and assisting with The Journal of The Franklin Institute and Franklin Open.

Core Responsibilities: 

• Library, Archives & Special Collections:
• Process publications through cataloging system according to standards in the field
• Perform cataloging and metadata entry
• Support ongoing digitization efforts, including preparation, file organization, and metadata creation
• Survey, organize, rehouse, digitize, describe, and catalog 2- and 3-D artifacts (e.g. documents, correspondence, prints, ephemera, photographs, film, objects, etc.)
• Fulfill Library access needs including digital access to publications and collections
• Maintain organization and accessibility of physical and digital collections

Institute Journals:

• Respond to author, reviewer, and editor inquiries
• Assign manuscripts
• Run reports

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.

Position Requirements:

• Degree in Library and Information Science or related field
• Minimum of three years of experience in a library and/or archive
• Experience using an Integrated Library System (ILS) for cataloging and collections access
• Working knowledge of current cataloging and digitization standards
• Experience with Koha or similar systems preferred
• Demonstrated experience with migrations and copyright language a plus
• Ability to work independently while following established priorities
• Strong attention to detail and organizational skills
• Above average research, writing, and documentation skills
• Proficiency with Microsoft Office and library-related software tools
• Ability to lift heavy boxes (40 lb) and bend, reach, and handle materials for extended periods
• Work with documents in places that may be dusty, temperature-variable, and difficult to access (incl. small elevator and flights of stairs) 

Status: Part-time, 30 hours per week, Monday – Thursday, 8:45 am – 5:15 pm

Salary: $30.00/hour

Benefits Information: The Franklin Institute offers a comprehensive benefits package including health, dental, and vision, 401K, life insurance and disability coverage. We also offer generous Paid Time Off, paid holidays, and numerous wellness program benefits.

Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role. 

The Franklin Institute is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.